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Awana Recordkeeping Software Comparison

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Updated 10/16/2009


It is our goal to provide you with information so you can make an informed decision when looking at using software for your Awana Club. There are three developers who have provided us with updated information and so we are 'featuring' these three and noting the other two who we are unsure as to the status of their products.

Below is a side-by-side comparison of the software products for Awana Recordkeeping. This comparison only showcases some of the features that are available with each of the products. We have tried to list the most important features to clubs. Of course, if we listed all of the features available, this list would go on for pages. We suggest that after comparing the software below, that you visit their web sites and try their evaluation copies of the software and see which package meets the needs for your club.

Awana does not support, nor endorse, any software product for recordkeeping. None of these products are affiliated with Awana.

Key Features of the software:

A.R.K. - Ability to add multiple images to a clubbers information. Allows you to show clubber, family, key moments, etc. in one place.

Approved Workman - Ability to work off of a flash drive minimizing concern of computer crashes and losing data. Check-out feature (multi-license) allows individual clubs to record data and then combine the data back into the main (Primary) database.

  • Sections with '-', indicates that we have not confirmed whether the software has this feature. It may have been added, but we have not yet confirmed whether the software has the feature or not.
General Information A.R.K. Approved Workman Clubmouse
Software Created used internally 1993 2005 2003
System Requirements A.R.K. Approved Workman Clubmouse
Operating System Windows 2000 or later (XP/Vista)
Mac OS 10.2 or later, and Linux distributions with GTK+ 2.8 or higher
Windows XP and Vista Windows XP, 2000 & Vista
Processor Any   Pentium 2
RAM Any Windows XP requires 256MB, but 512MB is recommended. Vista requires 512MB, but 1GB or more is recommended. 256 MB
Disk Free Space 20 MB 200 MB 150 MB
Network Capability Yes
(additional cost may be involved)
Yes Yes
User license Multi
licensed to the church can be installed on any computer for the church
Single or Multi User
Both Versions allow an extra copy for the club secretary to use at home
Single User
Additional User Licenses available
Version Updated for 09-10 year 4.009
(Oct. 16, 2009)
3.3
(Sept. 14, 2009)
Features A.R.K. Approved Workman Clubmouse
Print Blank Check-in Form
Track Club Attendance
Track Sunday School Attendance
Track Event Participation (Quizzing/Games, etc.) No User-Defined Fields
Track Team Points
User Defined Point Values
Track Clubbers Shares (separate from points) No
Track Gametime Points Awarded by giving bonus points to a team
Assign Clubbers to Color Teams
Mark Clubbers as Inactive / Re-Activate
Enter Past Handbook Achievement
Print Mailing Labels
Customizable Fields No 3 user defined fields
Promote Clubbers at the End of the Year
Records Extra Credit (reviews & workbooks)
Track Book Awards
Track Visitor Details No -
Track Contacts (visits, phone calls, etc.) No -
Track Verse Count (# of verses memorized)
Leader Information Tracking
Configurable Awana Requirements SS award
Export Reports (format) PDF, RTF & CSV TXT, RTF, EXCEL, HTML & PDF EXCEL
Customizable Groupings of teams
Assign Clubbers to no color team
Stores Clubber Picture Multiple No
Built-in Backup
Show Clubber Progress
Project Handbook Completion - -
Customizable Views No -
Financial A.R.K. Approved Workman Clubmouse
Track Dues Paid
Record/Report Dues Prepaid
Record Payment for Uniforms, Books, etc. Uniform Issue Field available
Track Adopt-a-Club Donations No -
Inventory A.R.K. Approved Workman Clubmouse
Track Inventory No
Set Re-Order Points n/a
Automatically deduct awards earned and/or items purchased from inventory n/a
Print Awana Approved Order Forms for Faxing n/a
Option to include photo of inventory item No n/a
Reports A.R.K. Approved Workman Clubmouse
Weekly Awards Report
End of the Year Award Forecaster No
Weekly Individual Point Report
Weekly Team Point Report
Permanent Record
Track Absentees
Upcoming Birthdays
Reports by club, team color or group
One Year Record
Color-Team Member List
Club Night Summary
Print Blank or pre-filled (w/ clubber info) registration forms for renewals
Print Blank or pre-filled (w/ clubber info) permission Slips - -
Customizable Reports All reports are defined using an XML file format that is stored in the database.  The report definitions can be exported to an XML file and modified slightly or extensively.  Also, you may create new reports from scratch.  Both of which can then be imported back into ARK as custom reports.   A.R.K. has made small changes for users as time has allowed them.  Also they have a custom report link that contains requests they have received that they also thought would be beneficial to others. - -
Security A.R.K. Approved Workman Clubmouse
Password Protected Log-In No
Multiple account types to restrict access to certain functions and data -
Support A.R.K. Approved Workman Clubmouse
On-Line Forum No
On-Line FAQ Section No
E-mail
Telephone No
User Manual or Help File with Software
Cost A.R.K. Approved Workman Clubmouse
Free Evaluation Copy Demo version restricted to:
 10 clubbers,
 10 sessions,
2 book entries / club  - no time limit
30 Day CD available w/ 15 use evaluation
Price $25
Includes 1st year of support
$ 199 Single
add $50 for each additional license (user)
$ 89.95
Support / Updates $25/Annual $79/Annual $25/Annual
Misc. A.R.K. Approved Workman Clubmouse
For more information, visit their web site Web Site Web Site

Web Site

Other software products that have not provided updated information.

Version 1.5, Updated Sept. 2009

Version 6.00D, Updated Sept. 13, 2009

 
 
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