Serving on the ministry team of Awana Missionaries and running CommanderBill.net, I am involved in several trainings, from Regional Basic Trainings, to individual church trainings, to conferences, to being a consultant to churches and individuals. So you would think that I’ve got it down and run the perfect club, right? Well, I wish that was the case, but it isn’t and that allows me to help illlustrate why training is so important.
As I’ve noted, our club has had quick growth which required us to gather additional volunteers to serve. I held training for the original base group, but as we’ve added a few others, it was “on the job” training and because I was focused on logistics and getting things moving, I did not have the proper time to train them well, and I do not have anyone in place to train them properly. One of the logistical things I need to work out.
So why is it so important to train people properly? In this case, it is recordkeeping and here are a couple of reasons why:
1) The child’s name. Sounds simple enough, but leaders are used to just putting the clubber’s first name on the forms we use. Well, as we exploded with clubbers, we now have two or more children with the same first name and so to just put the child’s first name makes keeping proper records difficult. I am currently training someone to handle the admin stuff and enter the data into the recordkeeping software we use and except for knowing where they are in their handbooks, there would otherwise be no way of knowing which clubber completed what for the night (except checking their handbooks which adds time to inputting data).
2) Recording acheivement. One of the new volunteers was briefly trained on what is required for a child to complete a section, but not how to record it so we would know what was completed. As we enetered records this past week, we noticed that some clubbers had apparantly skipped some sections only to find out (upon checking their handbooks) that the “new” leader had signed the books but had not recorded them on the forms we use for recordkeeping.
These are small training issues and I will be able to correct them quickly and easily, but left unchecked, can cause long term problems and confusion/frustration within the club causing it to be less effective for the Kingdom.
So provide proper training which will allow the club to run smoother and help retain volunteers.